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Executive Assistant

Alethea

Alethea

Administration
Washington, DC, USA
Posted on Thursday, June 13, 2024

Please note that applicants must reside in the New York City or Washington DC area

About Alethea:

Founded in 2019, Alethea is a tech company that detects and mitigates instances of disinformation and social media manipulation to help clients navigate the new digital reality. We protect clients from the threat of disinformation that targets brands, reputations, employee safety, or financial bottom lines through our industry-leading investigation and remediation services.

Position Summary:

We are seeking an exceptionally organized and resourceful Executive Assistant to support our CEO. This role demands a proactive individual with the initiative and insight to anticipate the CEO's needs, managing her calendar and travel effectively in an incredibly fast-paced and ever-changing environment. If you think you know fast, multiply that by ten—that's the pace you'll be working in this role.

You are the ideal candidate if you are energetic, proactive, driven, and possess meticulous attention to detail. You thrive on challenges and excel at bringing order to chaos. In this demanding role, you must stay on top of everything, quickly pivoting and reprioritizing as needed to keep up with the constant changes. You will rapidly develop a close working relationship with the executive team, becoming the key go-to person in the company. As an essential business partner to the CEO and COO, you will collaborate closely to ensure the company achieves its goals.

Responsibilities:

Calendar Management

  • Effectively manage the CEO's calendar, schedule appointments, and coordinate meetings.
  • Prioritize and arrange meetings, ensuring the CEO's time is optimized.

Communication

  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Draft and edit emails, letters, and other communications on behalf of the CEO.

Travel Coordination

  • Arrange complex and detailed travel itineraries, accommodations, and logistics.
  • Ensure all travel plans align with the CEO's schedule and business priorities.

Information Management

  • Manage and maintain confidential information with discretion.
  • Organize and maintain files, records, and documentation in both physical and digital formats.

Meeting Preparation

  • Prepare meeting agendas, documents, and presentations in collaboration with the CEO.
  • Attend meetings as needed, take accurate minutes, and follow up on action items.

Project Support

  • Assist the CEO in various projects by conducting research, analyzing data, and preparing reports.

Collaborate with cross-functional teams to facilitate project execution and event coordination

  • Plan and coordinate internal and external events hosted or attended by the CEO.
  • Handle logistics, invitations, and ensure events run smoothly.

Qualifications:

  • Bachelor's degree in Business Administration, Legal Studies, Communications, or a related field preferred.
  • Proven experience as an executive assistant or in a similar role.
  • Proven, exceptional organizational and multitasking skills.
  • Strong written and verbal communication skills.
  • Proficient in GSuite and other relevant software.
  • Ability to maintain a high level of professionalism and confidentiality.

Personal Attributes:

  • Proactive and forward-thinking.
  • Strong problem-solving abilities.
  • Detail-oriented with a focus on accuracy.
  • Calm under pressure.
  • Excellent interpersonal skills and the ability to build relationships.

Compensation and Benefits:

  • Salary and stock options are negotiated based on experience.
  • Healthcare at the gold-tier level, dental, and vision is fully funded by the employer. 50% of dependent coverage is provided by the employer.
  • Unlimited vacation, sick leave, including office closure between Christmas and New Year’s, and extended holidays at Thanksgiving and the 4th of July.
  • Employer sponsored 401k with a 3% match.
  • Hybrid work environment, with 3 days per week required in office in Washington, D.C or New York.

The salary range for this position is $97,850 to $140,700, depending on the candidate’s skills, experience, and qualifications. In addition to cash compensation, this role is eligible for a stock option grant. Further, we offer comprehensive benefits, including unlimited PTO, health, dental and vision plans, and generous company holidays. From time to time, employees may also be provided with opportunities for professional growth, development, and advancement.

Alethea is an equal opportunity employer that encourages people of all backgrounds, genders, ethnicities, abilities, and sexual orientations to apply. We are committed to being an inclusive place to work, while maintaining a workforce that represents the communities we serve.